Travel Twist Biologist LLC

Company Plan Terms

Biologist Tool Dashboard™ · Version of October 11, 2026

These terms apply when a company or project team uses a company plan or project plan on the Biologist Tool Dashboard. A company admin accepts them once, online, for the whole company. Everyone on the plan also follows the Terms of Use.

1. The plan

A company plan gives your company access to the tools and toolboxes listed for it on the dashboard (“the plan”). A project plan gives a project team a toolbox built for that project. What your plan includes, its start date, any pilot period and its price are set out in the quote or invoice we agree with you (“your order”). If your order and these terms disagree, your order wins for that point.

2. People on the plan

• Unlimited seats. Add as many of your own staff as work under the plan. The price does not change with headcount.
• Personal accounts. Each person uses their own dashboard account. Accounts may not be shared.
• Your people only. Seats are for your employees and, on project toolboxes, the contractors and crews you add for that project. They are not for resale or for other companies’ unrelated work.
• Leaving. When someone leaves your company or project, remove them or let their access end on the date you set. Their personal account, their own purchases and their own saved records stay with them.

3. Company admins

Your company names one or more company admins. Company admins can add and remove people, set roles and access dates, and manage your toolboxes. You are responsible for what your admins do on the dashboard and for keeping your people list current. The person who accepts these terms confirms they are allowed to accept them for the company.

4. Contractors and crews

On a project toolbox you may add people from other firms as contractors, and name a field lead from a subcontracted firm as a crew lead who manages their own crew. They see only the project toolboxes you give them, never past the access you set. Only what your plan includes can be shared this way. A contractor’s own company may hold its own plan; each plan covers only its own company, and neither pays for the other.

5. Pilot, fees and renewal

• Pilot. If your order includes a pilot, the plan is free or discounted until the pilot end date. Before it ends we will agree whether the plan continues and at what price. Nothing renews into a paid plan without your written OK.
• Fees. Paid plans are quoted and invoiced, usually yearly in advance. Invoices are due within 30 days.
• Renewal. A paid plan renews for the same length unless either side says otherwise at least 30 days before the renewal date. Any price change for the next term will be told to you at least 60 days before renewal.
• Taxes. Prices do not include sales or similar taxes, which are added where they apply.
• Late payment. If an invoice is more than 30 days overdue, we may pause the plan after giving your admins notice. Your people keep their personal accounts.

6. Your data

• You own it. Field records, photos, documents and project details your people enter belong to your company or to the person who made them, as between you and us.
• How we use it. We store and process it only to run the dashboard for you, keep it secure and give support. We do not sell it, and we do not share it with other companies on the dashboard.
• Confidential project information. Permits, Biological Opinions, site maps and similar documents you share with us for a toolbox are kept confidential and used only to build and maintain your toolbox.
• Your responsibility. Only upload what you are allowed to share, and keep sensitive species locations to the people who need them.

7. What stays ours

The dashboard, its software, tools, guides, illustrations, layouts and the toolboxes we build, including project toolboxes made from your documents, belong to Travel Twist Biologist LLC. Your plan gives your company a non-exclusive, non-transferable right to use them for your own projects while the plan is active. Your project-specific facts and documents remain yours. Please do not copy, resell or rebuild the tools, or use them to make a competing product.

8. Updates and support

Tools in your plan are updated as agency guidance changes and as crews send feedback, at no extra cost. We may improve, rename or reorganize features; we will not take away something your plan depends on during a paid term without offering a fair replacement or a prorated refund. Support is by email at elizabeth@traveltwistbiologist.com, usually within two business days.

9. Ending the plan

• Either side may end the plan at the end of a term by giving 30 days’ notice.
• Either side may end it sooner if the other seriously breaks these terms and does not fix it within 30 days of written notice. If we end it for our breach, we refund the unused part of any prepaid fees.
• When the plan ends, company access stops. Every person keeps their personal account, their own purchases and their own saved records. For 30 days after the end, a company admin can ask us for an export of the company’s records, after which company project data may be deleted.

10. Field use and limits

The tools support your crews; they do not replace permits, Biological Opinions, agency direction or the project biologist’s judgment, which always govern. We work to keep content accurate but do not promise it is complete or current for every project. Apart from what these terms say, the dashboard is provided as it is. To the extent the law allows, neither side is liable for indirect or consequential losses, and each side’s total liability under these terms is limited to the fees your company paid for the plan in the 12 months before the claim. These limits do not apply to misuse or copying of the other side’s property or confidential information.

11. General

• Changes. If we change these terms, we will post the new version here with its date and tell your company admins on the dashboard. Changes apply from your next renewal unless you agree sooner.
• Public mention. We will only name your company or show your logo as a customer outside the dashboard with your permission.
• Assignment. Neither side may hand this agreement to someone else without the other’s OK, except as part of selling the business.
• Law. These terms are governed by the laws of the State of Texas, where Travel Twist Biologist LLC is organized.
• Whole agreement. These terms, your order and the Terms of Use are the whole agreement for the plan.